Consumer Right of Access to Personal Information

NAPS Background Checks is a consumer reporting agency as defined under the regulations set forth in the Fair Credit Reporting Act (FCRA) as imposed by the Federal Trade Commission.

We understand that consumers may be concerned about what we do with personal or financial information. Consumers have the right to see any information on them in the custody of NAPS and our dispute resolution department quickly handles all inquiries and complaints regarding information provided to our clients. We agree consumers have a right to know how we will utilize such information. Therefore, we have adopted this Privacy Policy to govern the use and handling of personal information.

NAPS, Inc. collects information on individuals for the purpose of providing the information to landlords for tenant related decisions and employers for employment related decisions (hire, retain, promote, assign or reassign). Prior to receiving information from NAPS, Inc., each landlord or employer must provide a certification (as prescribed the Fair Credit Reporting Act) that it will only use the information for tenant or employment purposes and that it will comply with all local, state and federal regulations and obligations. Information may also be utilized to conduct employee investigations where an employer has a suspicion of work related misconduct or wrongdoing and only human resources and security professionals within the employer organizations will utilize the information.

Use of Personal Information - Privacy
As a corporation specializing in tenant/employment screening, the Fair Credit Reporting Act requires that extremely sensitive and personal information about individuals be kept confidential. Under no circumstances will the personal information collected and maintained in our databases ever be sold or provided to an outside entity for any purpose. NAPS, Inc. does not use our databases of applicant information to compile mailing lists for sales or any other purpose. We provide tenant/employment-screening services only to businesses with a permissible purpose. We release information via telephone, fax, mail and electronic transmittal, only to the individual or business that originally requested the service.

Consumer Confidentiality and Security
Under penalty of law and in accordance with the Fair Credit Reporting Act (FCRA 15 U.S.C. § 1681r], NAPS, Inc. does not share, disclose, or sell any information to unauthorized parties. NAPS, Inc. respects the privacy interests of all clients, consumers, and visitors to our web sites. Be assured that we take extreme caution in protecting the privacy of this information. Additionally, NAPS, Inc. is committed to safeguarding and securing our methods of data transmission.

Personal information is processed only with the consumer’s knowledge and authorization. Only information that is actually needed is collected and processed. Our employees are screened and trained to ensure that information is handled responsibly and in accordance with the Privacy Policy. We maintain strict physical, electronic, and routine safeguards that comply with state and federal regulations to guard a consumer’s nonpublic and public personal information. Personal information is protected from unauthorized or accidental disclosure and is only seen by those persons who need it to perform their job to provide the products and services authorized by you. Personal information is retained only as long as is required by law.

Data Integrity
The data collected includes information, which is necessary to identify the consumer for purposes of collecting tenant or employment related information. NAPS, Inc. makes every reasonable effort to assure maximum possible accuracy in the information collected. NAPS, Inc. maintains strict procedures, regarding public record information that is likely to have an adverse effect on the consumer, to ensure the information is complete and up to date per FCRA rule 613 (a)(1)(2). NAPS, Inc. cannot be responsible for errors within court records, records of other consumer reporting agencies, such as credit bureaus, customer data entry errors and electronic transmission errors due to interruptions caused by acts of God. Therefore, NAPS, Inc. cannot act as a guarantor of information.

NAPS, Inc. takes all reasonable procedures to protect personal and identifiable information from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. NAPS, Inc. utilizes a 128-bit encryption on an off-site secured server for all Internet communications. Furthermore, only NAPS, Inc. employees who need the information to perform a specific job are granted access to personally identifiable information. Strong password protection protocols are used on all computers. All employees are kept up-to-date on our security and privacy policies. Servers, which are used to store personally identifiable information are kept in a secure environment, with appropriate security measures. NAPS, Inc. has received “Site Secure Certification” through IdAuthority™ Corporation. These measures ensure personal information will be available only to those with a right to know.

Third Party Transfer
The information obtained, collected and compiled by NAPS, Inc. is forwarded only to an entity that has been specifically authorized by the consumer to receive the data, or an agent of the end-user operating on behalf of the end-user, and only for the permissible purpose described under the “Fair Credit Reporting Act”. NAPS, Inc. takes reasonable steps to ensure that any party that receives information will maintain privacy and confidentiality. Any third party, which receives information from NAPS, Inc. has received written authorization from the consumer, and has given the consumer prior notice as to the purpose of the collection of data. Each transfer of information to the third party includes a privacy and confidential use of the information notice.

To Our Web Site Visitors
General information may be collected when you visit our web site, including your domain name, the name of the web page from which you entered our site, which pages you visit on our site, and how much time you spend on each page. This information does not include specific identifying information about you. We may only use this information to monitor and improve our site, and we will not provide this information to outside parties.

Recognition of Privacy Concerns
We have attempted to address the most common concerns regarding personal privacy regarding our services in this statement. It is important that customers and consumers feel comfortable with the services we provide.

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NAPS, Inc. | 1920 3rd Avenue North Bessemer, Alabama 35020 | P: 866-425-9671 | F: 866-425-5129

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